Barn Management Software

Keeping Your Stable Safe & Secure During Competitions

April 7, 2023| Jennifer Wood| in category Uncategorized No comments yet

by US Equestrian Communications Department

With show season moving into full swing in many parts of the country, it’s important as a barn owner, stable manager, or exhibitor that you remain vigilant and prioritize safety and security in your stabling area, particularly at a competition. Unintended contamination, trespassing, and stealing are all behaviors or outcomes that can occur if your stables aren’t protected and secure. We’re providing a few tips and recommendations on how to ensure your stable and the horses in your care stay safe at a competition.

Tips & Recommendations

You are responsible for your stable and the horses in your care at a competition. Ensure that your staff and clients understand best security protocols and practices and are educated in keeping the stabling area safe and secure. Be conscious of how you are monitoring your stabling area, both during the day and after hours.
- Safety and security measures should or can include stall and tack room cameras, locks on medicine cabinets, securing tack and equipment, and closing trunks when unattended–all simple ways of protecting your property and your horses.
- Lock stable doors when they’re not in use to prevent trespassing or unwanted access/entry by others.

Continue reading on US Equestrian.

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BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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BarnManager’s Spring Checklist

March 30, 2023| Jennifer Wood| in category Uncategorized No comments yet

Spring is a favorite time of year for many equestrians, especially those who spend the winter in a colder climate. Before the season is in full bloom, complete these tasks to help ensure a successful rest of the year. Continue reading to learn about BarnManager’s spring checklist.

Finalize Your Summer Show Plans

The early spring is a great time to nail down your barn’s summer show schedule. There are numerous steps in finalizing a show schedule, especially if your barn plans to travel a lot. First, create a list of events with your employees and send it to clients for their input on which shows work with their schedule. Begin this task early so clients have time to confirm which shows they want to attend. Once you have a solid list of who is going to each event, start working on filling out entries, coordinating shipping, and booking hotels. Entries are often due at least a month in advance, and sometimes hotel rooms can be hard to find. Starting this process ahead of time will prevent the challenges of making last-minute arrangements.
(Did you know? Users can add their show schedule to BarnManager’s calendar feature and share it with all clients and employees.)

Schedule Vaccines

Many farms vaccinate horses in the spring and fall. When scheduling a time to set up vaccinations with your vet, it is important to consider your upcoming schedule. For example, horses need a couple of days between being vaccinated and shipping or competing. Planning ahead and talking with your veterinarians about the best time to give vaccines based on your upcoming show schedule is crucial.

Take on Spring Cleaning Jobs

Everyone knows spring is the perfect time to deep clean your barn. Consider doing tasks such as cleaning all brushes, re-organizing your tack room and feed room, washing and storing winter blankets, and scrubbing dirty equipment. It is also a good time to walk through your paddocks to see how they weathered the snow, ice, and mud. Be sure to check for broken boards, dangerous-looking gates, giant rocks, or large holes.

Click HERE to read about spring cleaning jobs that are often overlooked.

Go Through Paperwork

As a new show season approaches, take time to double-check that all of your record-keeping is correct. Make sure all paperwork is up to date and in the correct spot. Take note of any missing or old documents that need to be updated for the upcoming show season. For example, if you notice that certain horses need new Coggins papers, make a list and schedule the vet before they expire.

In addition to paperwork, also make sure all checklists for routine barn chores and packing for horse shows are up to date. If you received a new horse during the winter, make sure their equipment is included in the packing list. Similarly, while you were spring cleaning you may have thought of another task to add to the daily chore list for employees. Although these lists don’t change drastically, taking a moment to ensure they are correct will help make the rest of the season run smoothly for everyone.
(Did you know? BarnManager allows users to upload documents and organize paperwork for easy access. Users can also create and edit checklists that can be shared with all employees.)

Although things can start to get busy in the spring, it is also a great time tackle a few important tasks so you are ready to take on the rest of the year.

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

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Tips To Monitor the Financial Health of Your Business

January 12, 2023| Jennifer Wood| in category Uncategorized No comments yet

By Dora Bennett / Pro-Office Support LLC

In the equestrian business, we tend to spend the majority of our time in the stable, leaving little time for office operations that are essential to the barn’s financial health. Keep reading for tips from guest blogger Dora Bennett of Pro-Office Support LLC on important areas to monitor in order to effectively run your business.

Feeding Chart

Every stable uses a feeding chart as an essential tool to keep track of changes in diet, medication, and supplements. It is important to proactively keep it updated for the health of the horses, but have you ever thought about how not billing those updates can affect the financial health of your business? Adjustments as simple as changing a horse’s grain, upping the amount of grain, or purchasing a supplement on behalf of a client can all have a financial impact on your revenue. The prices of grain and hay are always fluctuating. Neglecting to reflect an updated cost in your billing is something that is easily overlooked and causes the stable to absorb the increased cost. Constantly updating and managing your barn’s feed chart can be tedious but it is extremely important for the financial side of your business.
(Did you know? BarnManager has a feeding chart feature that allows you to update information, share changes with your staff, and make the adjustments easily available for billing.)

Training and Lessons

If your stable has a lesson or training program, it is necessary to keep track of each session for billing purposes. Managers, riders, and trainers must record each lesson or training ride in an organized system. This will ensure that you are charging for each session and sticking to the allotted time period. We all know the saying time is money, and this is the perfect example.
(Did you know? With BarnManager, users can quickly input each lesson or training ride into the calendar feature, which makes scheduling, planning, and billing a breeze.)

Boarding

Most barns offer boarding as a service. Some stables offer several boarding options to clients depending on the level of care and training they want. When was the last time you sat down to figure out the actual costs required to board each horse? Do this regularly to account for significant price changes for critical supplies like hay, shavings, and grain. Also, consider what items are included in your board to be sure you are properly billing for extra services you provide. If your barn includes all services in full-care boarding, make sure the fee takes all costs for those services into consideration. If you monitor these changes throughout the year, you will be better prepared to set your rates when it comes time to announce adjustments to your boarders.
(Did you know? With BarnManager Pro, users can analyze revenue and even break it down by client, horse, product, or service.)

Proper Management of Your Barn’s Books

Proper management of your barn’s books is essential to the financial health of your business. It is difficult for most busy stable owners to find time to work on the books, and it is often after a long day at the barn. When the financials are not well maintained, it is hard to properly understand the financial health of your business. Finding an accounting person, service, or software product that also understands the equestrian business can make this task much easier.
(Did you know? BarnManager Pro’s accounting and business management features help users more easily analyze the financial side of their business by simplifying the invoicing process, allowing safe and secure payments, and integrating with QuickBooks Online.)

Although these tasks are time-consuming and require consistency, they are essential for properly keeping track of your business’s finances. Thankfully, there are accounting services and software products, such as BarnManager, that can help you understand your barn’s financial health.

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

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Six Tips To Organize Your Feed Room

July 1, 2022| Jennifer Wood| in category Tips and Tricks, Uncategorized No comments yet

One of the most frequently used places in a barn is the feed room. Keeping this area organized is necessary to ensure that horses are receiving the correct grain and supplements. Keep reading for some tips from BarnManager on how to keep this room clean and neat.

1. Keep an Updated Feed List

One of the most important parts of a feed room is an updated list of what grain, supplements, and medications each horse is getting. Although most barns usually have one or two people who make the grain, it is crucial to keep a list in case they are away or not able to do the job that day. Providing horses with correct grain, supplements, and medication consistently is key, so start with a well-written feed chart or list. White boards are often useful for these types of lists because they make it easy to add, change, or remove items; however, whiteboards can make it more difficult to keep track of any changes being made. You should also include important special circumstances on this board such as a note about a horse needing water added to their grain or if the supply of a certain item is running low.

(Did You Know? BarnManager allows you to create, download, and print a feed chart! BarnManager also creates a Feed Change Log to document all changes made to a horse’s feed, supplements and medications over time.)

2. Put Grain in Bins

If you are feeding a large number of horses and have multiple types of grain, consider putting the grain in large bins instead of keeping it in the original bags. This can help make your feed room look neat and tidy. Also, multiple grain bags often fit into one bin so it can help save space. Invest in bins or containers that are sturdy and have lids to keep animals and insects out. When refilling the containers make sure that they are completely empty before adding in a new bag so the grain at the bottom does not stay there too long and go bad.

3. Label Everything

The next step in organizing your feed room is to label everything. If you do put your grain in bins, make sure to clearly label each lid. If a horse has a specific medication, it is helpful to write the horse’s name on the bottle or box along with the administration instructions. Some clients may have certain supplements or medications for their horses, so you should write their name on those containers as well. Also, label all the grain buckets. Clearly write the horse’s name along with the time of day the grain should be given on each one. Another tip is to have buckets in specific colors for each feeding time such as morning, lunch, and night grain.

4. Organize Medications and Medical Supplies

Keep extra medications and medical supplies like syringes and needles in a separate trunk, wall box, or container in the feed room. Storing these items separately from day-to-day supplements can help avoid confusion. Although these items are stored separately, make sure that they are still easily accessible and organized in case of an emergency.

5. Keep Medications Properly Sealed

It is important to make sure that any medications or supplements that would show up on a drug test are well-sealed and securely stored. These types of medications and supplements may include regumate, flunixin meglumine, acepromazine, or methocarbomol. Keeping these items isolated will help prevent accidentally contaminating the grain of a horse that is not receiving those medications or supplements. While contaminating grain can be a major problem in a show barn where the horses might get drug tested at a competition, it can also be an issue at any stable. Accidentally contaminating a horse’s grain with medication or supplements that they are not on can sometimes be dangerous. Keeping these items well-sealed and organized can help prevent this problem from happening.

6. Sweep and Wipe Surfaces

Another way to prevent contaminating feed with supplements or medications is to thoroughly sweep and wipe down surfaces every day. Making grain can be a messy task, so cleaning the room afterward is key. Along with preventing contamination, cleaning the feed room will keep the area neat, pleasant to work in, and also reduce the likelihood of insects or animals entering.

When organizing your feed room, it is important to make everything as clear, obvious, and simple as possible so you can rest assured that the feed is made correctly. When a good system is in place all employees can feel confident about successfully preparing the feed, even if it is not part of their daily routine.

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

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10 Masterclass Innovation Series Takeaways Worth Knowing!

March 23, 2019| Nicole Lakin| in category About BarnManager, Equine Tech Collab No comments yet

10 Masterclass Innovation Series Takeaways Worth Knowing!

For the past several months, our BarnManager team and our Equine Tech Collab partners have wanted to bring to life an event, or a series of events, that would embody the Equine Tech Collab’s mission of supporting the education of equestrians in order to equip them with the knowledge and tools needed for best practices in horse care, welfare, and management.

On Tuesday, March 19, that idea came to fruition in the form of the Equine Tech Collab’s Masterclass Innovation Series: A Mindful Approach to Horse & Rider!

The two-part panel discussion event included conversations on “The Soundness Spectrum: Maintaining Horses’ Soundness Through Proactive Management” and “In Good Company: Top Riders Discuss the Skills and Practices That Help Them with Mental and Emotional Challenges,” with panelists and moderators including:

two-time Olympic show jumper, Daniel Bluman
FEI groom for Millar Brooke Farm, Danny Ingratta
Tonya Johnston, MA, a Mental Skills Coach, author, and A-circuit competitor who specializes in working with equestrian athletes
the U.S. Dressage Olympic team bronze medalist currently ranked fifth in the world, Kasey Perry-Glass
Dr. Tim Ober, the official veterinarian of the US Equestrian show jumping team
Dr. Sheila Schils, an innovator in the field of equine rehabilitation and injury prevention
2018 World Equestrian Games (WEG) show jumping team gold medalist Adrienne Sternlicht
Jennifer Wood, founder of Jennifer Wood Media and Equestrian Businesswomen and co-founder of Jump Media

We learned a ton from all of them, but we have narrowed it down to 10 takeaways from the evening to share with you! (For more, you can watch the full evening on demand on USEF Network here!)

1. Keeping your horses sound starts with spending time with them.

Two-time Olympian Daniel Bluman shared: “Nowadays the schedule for the horse and the rider and for the whole team is pretty busy. There’s a lot of traveling; there’s a lot to do. I think it’s very important that you make yourself a good schedule where you get to spend enough time with the horses. I think that’s the base of our sport, the base of our industry, and our passion. I think for every horseman, grooms, veterinarians, or the rest of the team, it’s all about spending many hours with the horses so that you have as much information as you can.”

Danny Ingratta, the head groom for the team at Millar Brooke Farm (home of 10-time Canadian Olympian Ian Millar, Olympian Amy Millar, Jonathon Millar, and Kelly Soleau-Millar), added: “For me it’s daily; every day I’m looking at the horse. I’m feeling the horse—everything from acupuncture points to if their legs are a little bit bigger. I like to touch the horse and see what it tells me. You run your hands down it’s legs. Are there bumps? Is their scurf on its legs?”

Daniel also noted that the more time that you spend with your horses, the more likely you are to notice if something is off or unusual: “It makes it easier for me to notice if there are differences. If I normally do circles to the left or to the right and the horse is not reacting or doing what they normally would do, and I know them fairly well, then perhaps it’s important to call the vet and check that there’s not something that’s bothering them.”

2. Educating yourself is important for both you and your horse.

Educating yourself is another vital step to maximizing your horse’s well-being and soundness. It also goes hand-in-hand with spending time with them – and your vets will appreciate it too!

“Familiarizing yourself with anatomy enough to run your hand down the legs and know where swelling is and that it’s different from one day to the next [is one of the first things you can do to improve soundness]. Most vets appreciate clients who have gone through the process to form an opinion in that manner. Focus on your own education; get what you can from each example.” – Dr. Tim Ober, the official veterinarian of the US Equestrian show jumping team

3. A good relationship with your vet can go a long way.

“I would say that a grand prix horse showing in an intense schedule down here [in Wellington] should be seen every two weeks. Then I would scale it down and say every two weeks to every six weeks. I think everybody is challenged to figure that out in their own program—what a good rhythm is. But if it’s more than six weeks, it’s difficult to get to know the horse or it takes a much longer time to get to know the horse. I think there’s a big advantage in developing that familiarity with your veterinarian.” – Tim

“I think a close relationship with your vet is really important. If your vet doesn’t know your horses well enough, he or she is prone to making mistakes.” – Daniel

4. Stress is not always a bad thing – at least if you’re a muscle.

While negative connotations generally come to mind when we hear the word “stress,” it can be a positive force, too. In fact, stress is needed for a muscle to grow and rebuild. Dr. Sheila Schils, an innovator in the field of equine rehabilitation and injury prevention and a professor in the pre-vet program at the University of Wisconsin for more than 20 years, explained:

“The only way that you’ll get a stronger muscle is to break down muscle fibers. Often what we see in our horses is they get done with a competition, and we feel their backs and immediately feel, ‘Oh they’re sore.’ In my world, as long as that soreness doesn’t become pathological, I’m in the back going, ‘Yay!’ Because now, next week that horse is going to become stronger.

“We don’t want to over-stress those muscles, but we have to look at this discomfort and pain in a different way. The way that we reduce this stress, so it ends up making a stronger muscle as an outcome rather than resulting in injury, is we use the muscle more.”

5. Just because you may feel like you need a day off following a horse show, it might not actually be what is best for your horse.

In order to move the muscles more and to help them grow and heal, Sheila explained that a day off from riding after a big effort is not really the best solution.

“Even though on Monday, when all of you need a day off, you think, ‘So does my horse.’ Wrong! The brain may need a day off, don’t get me wrong, but the muscle needs to keep on rolling. The worst thing after the muscle has been stressed is to let it sit in the stall and rest, because then it becomes inflamed. If I have my preference, you ride them, because you have such a better sense of when that horse becomes fatigued. You can sit on them and know how far to push them, rather than putting them in something that doesn’t have that idea of how far. If a horse has had a strenuous week, and then you put them on a treadmill, or especially a water treadmill, then you could be not giving them that appropriate recovery time.”

6. You’re not the only one with show ring anxiety; Olympic and World Championship athletes battle it too.

“Even these big events that you go to, I try to think of it as a very small thing. Because if it becomes too big in my head, it becomes overpowering. Then I can’t focus. Two hours before I start my preparation, I feel sick to my stomach. I’m not nervous; I’m just anxious. Once I start braiding and getting him tacked up and all of that, it goes away. Then after my warm-up I feel pretty secure. I trust my training; I trust my coach, and she sends me in having full confidence.” – Kasey Perry-Glass, the U.S. Dressage Olympic team bronze medalist currently ranked fifth in the world

7. There’s great value in routine.

In fact, Daniel says he thinks it’s the most important tools for any athlete, and Adrienne and Kasey agree! Here’s some of what they had to say about routines and the rituals they utilize themselves:

Daniel: “[Routine] keeps you going in moments when your mind shuts down because you’re just so tired. You have to train your brain to not think about what’s at stake, rather it’s just one more time that you’re going in the ring to do what you practiced. I try to spend a lot of time with the horses before big competitions because I know that that’s going to give me that peace that I like. Part of my routine is actually to ride my horse as close to the competition as possible, so that I already know I’m guaranteed that period of time of peace.”

2018 World Equestrian Games (WEG) show jumping team gold medalist Adrienne Sternlicht: “Before a big class, I have a distinct routine, which brings comfort to uncomfortable situations. I was so freaked out the first day at the [WEG]! I had no idea what to expect. I found comfort in being able to a) meditate and b) listen to books. There are certain chapters of certain books that I listen to that I really like. (She often listens to chapters titled “Fear” and “Desire” in the book Letting Go: The Pathway of Surrender by David R. Hawkins, M.D., Ph.D, as part of her pre-competition routine.)

Kasey: “I’m an overthinker. I think way too much about everything. I look at my husband all the time, and he doesn’t think about anything like ever! I just want to channel that. I’ve tried to simplify my life in any way that I can. The more organized that I can stay in my daily life and my routine, the better I am. My horse is on a very time-sensitive schedule at competitions. I plan everything out. By putting on his bridle, by putting on his saddle, braiding – because I braid myself, it helps me get in the zone.”

8. Daniel Bluman loves a good nap

Through trying different routines, Daniel found that a pre-competition nap is often quite beneficial for him. It’s all about what works best for you!

“Daniel over there, he sleeps often. I see him when he’s really nervous before a big class, where as I like to keep myself super busy.” – Adrienne

“I definitely love sleeping. That’s not a secret to anybody. The class may be going on, and I’m taking a nap before I get on the horse. That’s also something that has worked for me. If the first time I took a nap before competing I went horrible, I probably would have never napped again! But napping has consistently worked well for me. I’m an anxious person by nature, so I go over the plan too many times. Then at some point my brain shuts down, so a little nap is always fantastic to refresh. You just have to have somebody to wake you up in time!” – Daniel

“Sometimes focus comes in many forms…[Olympic dressage rider Adrienne Lyle] loves to sleep. We have to wake her up. So, it’s interesting how everyone can be so different.” – Kasey

9. At the end of the day, it’s important to remember why we all do this in the first place: the horses.

The next time that you’re feeling anxious going into the show ring or find yourself overthinking your last bad ride, try doing what Daniel does:

“I try to focus on the reasons why I do the sport. I didn’t start riding because I wanted to win a five-star grand prix anywhere in the world. I didn’t even know that five-star grand prix existed. I didn’t start riding because I wanted to be the most successful rider in the history of the sport; I really just started riding because I loved horses. In times when I’m really anxious or I feel my head is getting ahead of me, I just really try to remember that thankfully we work with horses and not with motorcycles or with cars. We work with actual animals that have this incredible power to give us that feeling of calm of peace.”

10. We truly are “stronger together.”

”Stronger Together” is the tagline of the Equine Tech Collab for a reason. We knew that together we could do far more to further our shared missions than we could ever do alone, and the first Masterclass Innovation Series was a testament to that. Not only did all of the Equine Tech Collab partners come together, but also the panelists all gave so generously of their time, knowledge, and expertise – something that we are so incredibly thankful for! By working together to share this knowledge and to share resources, we hope that the equestrian community as a whole can become even stronger together!

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Managing for McLain Ward: An Interview with Erica McKeever

October 23, 2018| Nicole Lakin| in category From the Pros 1 comment

On September 21, spectators and show jumping fans from around the globe watched as McLain Ward and Clinta delivered an incredible jump-off performance to anchor the U.S. team and clinch the USA’s first World Equestrian Games (WEG) team gold medal.

What most spectators did not see however, was Lee McKeever outside of the ring, overseeing every last detail of Clinta’s care or McKeever’s wife, Erica McKeever, coordinating all of the logistics involved with Ward and Clinta’s WEG appearance and managing the 30 additional horses back home at Castle Hill Farm in Brewster, NY.

Behind every great rider is an equally great barn and horse management team, and while they might not be the ones atop the podium, for the last 30 years, Erica and Lee McKeever have been an essential part of that team at Castle Hill.

With more than three decades spent overseeing horses at one of the top show jumping barns in the country, there are few with more ongoing, high-level barn management experience than the McKeevers, so we asked Erica to share more about her own management career!

Q: How did you get started at Castle Hill?

When I came to the U.S., I was working for Tim Grubb in New Jersey, and Brigette that was working for Tim’s barn brought me to Castle Hill during the horse show at Old Salem.

I first met Barney Ward that night. It just seemed like a really fun place. Everyone was hanging out together, and he called everybody his family several times while we were there. I felt like, “Whoa what a really neat place that is to work.”

Then I guess he must have called Brigette shortly after and said that he was looking for someone who could manage the show horses and go on the road with him. She asked me if I thought it was something that I was interested in doing. I said, “Oh I don’t think I could.” I had experience but not being in sole control of the horses. She said, “Well I think you could do it.” I did a trial, and we kind of hit it off right from the go. He was awesome. He taught me so much about horses and horsemanship. It was really special. I figured it out, and I never looked back.

I went on the road with him for a lot of years. McLain and Lee kind of went their way, and we went our way. I pretty much ran the show side of this barn. He had his managers at home, and that’s kind of how it started.

Q: You had your son, Bradlee, in 2002, and your daughter, Baylee, in 2004. How did your role at Castle Hill change after having kids?

I took care of Sapphire when we first got her. I’d just had Bradlee, so I tried to go on the road and still be a mom, and it actually was about virtually impossible. We had a fabulous babysitter who was with us from when Bradlee was six months old, so I tried to still go on the road and keep the same role, but it was really hard. I couldn’t do it.

Then I started to stay at home and run that side of it. Instead of having a bookkeeper or a secretary, I did it myself. I still tried to occasionally go with Sapphire. I still traveled to Florida, and I still tried to do the barn as well because that’s really important to me. That’s what I love to do. Then I had my second child, and it became very difficult to do it all. So, I stayed home, and I run things at home. It’s great because now there are so many horse shows, you constantly have horses getting ready for the next event, which makes it really exciting at home too.

Q: What’s a typical day like at home now?

I like to be home until my kids leave for school on the bus, and then I go to the barn. I usually do a couple of hours in the office. We do a plan for the day of what horses are going to be doing–who’s riding which horse, who needs clipping, who needs the vet. We plan all that early in the morning.

The key to this is to surround yourself with great people, and then it’s easy. If you have good people in the barn that you trust and are good at what they do, it makes our jobs really easy too. You have to find good people that really want to do this and love the animals.

Q: What do you think it takes to be a good barn manager?

I think you have to be responsible. You can’t leave it for someone else to do. You have to do it. I think managing is the perfect word – you have to pretty much manage everything from the help to the horses to the farrier. It’s a huge role, and it’s a huge responsibility. I love it because I like to be in control a little bit.

Organization is important. We have a plan in place because McLain’s a huge planner. The horses are planned where they’re going now through week 12 of Florida.

Again, I think the most important thing is that you have good people around you that care as much as we do, and they do this not for a job but because it’s what they love. We try to encourage the people to be a huge part of each and every horse. They all ride; they all take care of them. When McLain wins, we all win. Everybody contributes to that.

Q: What are the challenges of the job?

It can be a little stressful; sometimes it’s a little overwhelming because there’s always something going on,

Now my daughter shows. She does the ponies. That’s become stressful in itself! I feel like I’m managing a whole other operation; I don’t know what’s going to happen when she’s doing the equitation! I just spent some time at the [ASPCA Maclay] Regionals last week, and that looks more stressful than ever. We just did the world championships, and that didn’t seem as stressful as some of those kids!

Q: What’s your favorite thing about working for Castle Hill?

The family aspect. To be appreciated by McLain as much as he does. It’s so special the way he involves our children in the whole thing – his father was the same. It was always about family. McLain’s really, really kept up with that. I would think he would make his dad very proud with how he is. I think giving the appreciation to the people around him, that’s huge for everybody. Not just for me, but for my husband, and Virginie [Casterman] who took care of Clinta at WEG. That’s so important to be appreciated.

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What Makes a Great Barn Manager?

May 15, 2018| Nicole Lakin| in category From the Pros 1 comment

“Behind every great barn is a great barn manager” – or at least, that’s what we at BarnManager believe! But what does a barn manager do that makes the role so important? And what makes someone a great barn manager?

While those answers vary from discipline to discipline and program to program, we’ve found that no matter what kind of horses they’re taking care of, a great barn manager is a great barn manager.

Managing Horses, Managing People

First and foremost, almost all barn managers’ top priority is the proper care and maintenance of the horses they’re responsible for. Depending on the barn, that can mean overseeing:

feeding, supplements, and all of the horses’ nutritional needs and any medications
turn-out schedules
horses’ exercise routines
the cleaning of stalls, as well as barn cleaning and maintenance
vet, farrier, and specialist appointments and scheduling
the ordering of supplies and feed
and more!

If the barn has a competitive show program, the manager is also likely in charge of all aspects of the horse show schedule, including arranging transportation for the horses, making packing lists, submitting horse show entries, ensuring the horses are up-to- date on health matters such as vaccinations required by show managers, and organizing the necessary veterinary paperwork and/or passports.

The horse care aspects of the job can themselves fill up a rather lengthy list, but the tasks of a typical barn manager don’t stop there! In fact, for many barn managers, the management of people is as much, or even much more so, a part of the job as the management of horses.

Barn managers are often also in charge of the small business operations side of running the farm as well, including:

employee schedules and payroll
the hiring and training of new employees
accounts receivable and payable
lesson scheduling and coordinating.

What Makes a Great Barn Manager

With so many moving pieces and components involved with being a barn manager, strong organizational skills are extremely important, as are these three additional traits of a great barn manager:

Extensive horse knowledge – Since he or she is often the one overseeing each horse’s daily care and feeding, it’s important for the barn manager to have a solid understanding of equine nutrition, basic equine medical treatments, and all elements of daily horse care.
Great interpersonal skills – A barn manager is often the one interacting with both employees and clients on a daily basis, and therefore he or she needs to be an effective communicator with the ability to also listen to and work with others, and to deal with any conflict or problems should they arise. The attitude of the barn manager often really sets the tone for the barn environment – either positively or negatively.
Dedication – Barn management is not a 9-5 job. It can often mean long hours and 24/7 availability should a problem or emergency situation arise, and the horses in the program are likely never far out of the barn manager’s mind even when he or she is away from the barn. Dedication to the job and to the horses is a key to not only success as a great barn manager, but also to true enjoyment of the job.

Thank You to Barn Managers!

Knowing just how much goes into the role, we at BarnManager are extremely thankful for all of the barn managers that we’ve had the privilege of working with!

Thankful for your barn manager and want to make his or her life a little bit easier? Or a barn manager yourself looking to make your life a little easier? Consider introducing
BarnManager! Our cloud-based software is designed to streamline organization, keep records all in one place, and get barn managers out from behind the paperwork and
back into the barn with the horses they love. Signup for a free trial here!

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A Visit to The Peeps Foundation

August 17, 2017| Nicole Lakin| in category FreeFor501(c)(3) No comments yet

On a recent trip to Lexington, Kentucky, all of my childhood dreams came true when I was invited to visit The Peeps Foundation. For those of you who are unfamiliar with this organization or its namesake, Peeps, it’s time for you to become familiar.

As I pulled onto the lovely Kentucky farm, I was immediately greeted by the Foundation’s fearless and talented leader, Josh Dolan; a free roaming dwarf miniature pony named Toasty; and a miniature fainting goat. Josh kindly let me step into his world and get a better understanding of the work that he and his team are doing to find safe and loving homes for these tiny equids and to put a stop to the abuse and neglect that has befallen so many of these adorable creatures.

The Peeps Foundation started in the spring of 2014 when Alex Granato of Mad Season LLC and Josh Dolan were on their way to a hunter/jumper show in Lexington, Kentucky.

Along their drive, they spotted a dwarf miniature pony out in a field. Josh was familiar with miniatures and with dwarfism, a rare genetic condition that causes deformation, weakness in the limbs, and many more long-term health issues. Feeling curious, they pulled over and found that the entrance to the property was locked and chained. Out of concern for the little guy in the paddock, they walked down a neighboring driveway. To their shock and distress, Josh and Alex discovered a field full of miniature ponies that appeared to be malnourished and in extremely poor health. Alex hopped the fence to find an additional mini starved in the barn aisle and many others in extremely dire conditions.

While working with the authorities to try to remedy this sad situation, Josh returned daily to find their condition worsening. Determined to do something, Josh left a note on the fence for the owner, who was nowhere to be found. To his surprise, the owner called that very night and offered to sell him the minis for a good price.

The Mad Season crew completely rearranged their nearly full show barn to accommodate the 35 miniature ponies that they rescued and nurtured back to health before finding them forever homes. One of the minis that they had rescued that day was the one they first saw in the field, Peeps. Peeps was diagnosed with Rhodococcus, a very serious and often deadly disease, but after four strenuous months of antibiotics, around-the-clock care, and a custom box stall to ship from Lexington to Wellington, Peeps was back to her spirited and sassy self.

Shortly after regaining her health, Peeps became an instant celebrity. She accompanied Josh on Chick-fil-A runs and regular visits to the WEF show grounds for Saturday Night Lights.

Since their initial rescue mission, Josh and Alex founded The Peeps Foundation to continue to help minis in need. Since its inception, The Peep s Foundation has helped hundreds of minis find loving homes. Notably, many of these adorable animals have found forever homes with some familiar faces, including actress Kaley Cuoco and riders Jessica Springsteen, Jennifer Gates, and Ben Maher, just to name a few.

During my visit (and while I fell in love and wanted to take every single one of the minis home with me), Josh spoke to me about some of the challenges he has in keeping paperwork in order for all of the minis coming in and out of their farm. They constantly have to dig through hundreds of file folders to locate various health documents, adoption records, and applications. He also has to spend a lot of time documenting all of the health treatments that they administer and instructions for new families to continue to care for their adopted minis.

Josh was hopeful that BarnManager could help him to simplify all of this work so that he could focus on the animals rather than the paperwork. Each time a new rescue comes to the farm, Josh can quickly snap photos of all of their documents and create a profile for them. As the new rescues are assessed and monitored, Josh and his team can keep records and store any reports from their vet or farrier in each pony’s profile. And when it is time for a mini to move to their new home, Josh can download and print or e-mail these records to their new family. He can also store copies of all adoption applications and contracts for his records and archive the adopted ponies so that their histories are saved, but they are no longer included in his active planning.

With the help of Josh, Peeps, and the rest of The Peeps Foundation team, we realized that we have a huge opportunity and a duty to support more organizations. That is why we have decided to offer Free Subscriptions for 501(c)(3) Organizations. All equine rescues and equine therapy centers with 501(c)(3) Charity Status are eligible to receive a FREE BarnManager subscription.

BarnManager was created to support managers and horse owners in providing the best care and management of their horses. And with Free for 501(c)(3), we want to further our mission to support all of the incredible organizations that work tirelessly to give horses a second chance, to improve the lives of others, and to bring happiness and well-being to people in need.

And there are so many other great equestrian companies who feel the same way! After sharing our idea with Steven Bluman, CEO and Co-Founder of Equo, an instant collaboration was born.

Equo, the company that is redefining horse transportation, was founded with the mission of making the entire horse industry more reachable and accessible by connecting owners, trainers, and riders with shippers all around the country. With that in mind, being able to help those in need of a better home fits right in with their mission and core values. The Equo team is honored to help The Peeps Foundation to provide transportation for minis coming to the Foundation and then moving on to their forever homes.

If you own or operate a 501(c)(3) rescue or therapy organization and would like to sign up for a Free Subscription, click here for more information and to find out if you qualify.

For more information about the Peeps Foundation or how you can get involved, check out their website and follow them on Instagram (@mylittlepeepers) and Facebook.

And for all of your horse transport needs, head over to Equo to learn more about their services.

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The Plaid Horse Blog: Nicole Lakin’s Barn Management Brain Child

July 5, 2017| Nicole Lakin| in category Our Story No comments yet

“When it comes to horses, there’s nothing that can replace the feeling that you have whether you’re on the horse or on the ground with them,” Lakin said. “That’s irreplaceable and technology will never change that. What technology can do is to automate business side of things, and that’s what we’re doing with BarnManager. Nobody gets into the horse industry to be an accountant! Our mission that drives all of our design and development is to enable the incredibly hard working managers, grooms, riders, trainers, and all equestrians to spend more time getting to do the things that technology cannot.”

Check out The Plaid Horse Blog for more from a great interview with our founder, Nicole Lakin!

Nicole Lakin’s Barn Management Brain Child

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